2023 Vendor Registration Form

2024 Vendor Registration

Panafest welcomes the following types of vendors

Food Vendors: Limited Booth spaces available assigned on a first-come-first-serve basis. County issued one day food handling license is required
Merchandise Vendors: include sellers of arts & crafts, t-shirts, African print clothing, fashion accessories etc.
Informational vendors: includes those that are providing information, setting a display, or distributing promotional material.
Participation fee is for a 10’x10’ space only. Vendors provide their own tables, chairs and tents.
Electrical outlets are limited and assigned upon request and on a first-come-first-serve basis.
Vending slot is not confirmed until full payment is received

Vendor Registration

Vendor/Business Name

Contact Person Name:(Required)

First Last

Email(Required)

Phone(Required)

Address

Street Address Address Line 2 City State ZIP Code

List/Describe Vendor Items:(Required)

**All food vendors must obtain a permit from Montgomery County to provide food**

Vendor’s Fees(Required)

Food Vendor: $425

Snack vendors: $375

Non-Profit organizations: $275

Non-food vendors: $325

1. All payments must be made immediately by Credit Card or using Paypal.
2. You will be assessed a 4% fee.

Total

Credit Card(Required)

Cardholder Name

Card Details

Vendor Guidelines(Required)

1. Vendor hours are from 9 am – 10 pm. Vendors are asked to arrive at the Civic Center between 6:00 am and 7:00 am to set up. Loading and unloading of vehicles will take place behind the civic center building at the loading dock.

2. Vendor understands that we DO NOT provide tables and/or set up material. The vendor agrees to dismantle its display and move its property from the area no later than 10:00 pm on Saturday, September 23, 2023.

3. Extra fees incurred by Panafest will be charged to vendors that exceed this time frame. Panafest is not responsible for any items left by any vendor after the conclusion of the festival.

4. Vendor understands and agrees that “Panafest” and its sponsors are not responsible for the loss of, theft of or damage to goods or property of vendors or personal injuries to the vendor’s and/or its’ employees and Exhibitor. Upon signing the agreement releases Panafest and its sponsors from all such claims.

5. Vendors will not be allowed on the grounds unless they have paid in full.

6. Vendors cannot sell any Alcoholic Beverages.

7. Vendors will be assigned a designated area. Vendors must abide by the decision of the Vendor Committee to remain in their designated area.

8. Food vendors are responsible for acquiring all necessary permits to vend food. All food vendors must already possess a license to handle food from the state of Maryland. Contact (240) 777-3986 for instructions. Food inspectors will be on the premises during the festival. Vendors will not be allowed to vend unless they are cleared by the on-site inspector.

9. Exhibits must clearly post all prices.

10. Exhibitors must clean up their space at the end of the day, leaving no grease or hazardous materials.

11. Absolutely no selling of Bootleg DVDs, CDs, VHS or any other illegal materials on the festival premises.

12. This event is outdoors and will go on rain or shine; a tent is recommended but not required.

13. There will be no refunds.
If event is cancelled due to weather or other events out of our control, your payment will be used for the next scheduled event

I Understand and Agree

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